What are the different types of rooms?
Conference Rooms 221, 321, 421, 482, 521, 621
Reservation is limited to 3 hours per meeting (maximum allowed time). Conference rooms are for group meetings, journal clubs and research lab meetings. They are not for regularly scheduled courses, seminars, or office hours. Use of conference rooms is generally restricted to faculty and staff who work in Stanley Hall.
GA Classrooms 105, 106, and 179
If you are requesting 105, 106, or 179 for events to take place between the hours of 8 a.m. and 6 p.m. Monday-Friday, please make your request to the Office of the Registrar directly.
Atriums, After Hours Use of Classroom, and RM 808
Requests for atriums, after hours use of classrooms (105, 106, 177, 179), and conference room 808 will be evaluated on a case-by-case basis.
Who is eligible to reserve a room?
Stanley Hall researchers have first priority for conference rooms for lab meetings. Other campus departments are welcome to submit requests for other rooms and they will be evaluated on a case-by-case basis.
How to reserve a room?
Submit reservation requests by emailing email@example.com.
Only authorized staff from labs are allowed to reserve conference rooms directly on Google Calendars.
When scheduling, use the following naming convention for room bookings:
Event Name – Organizer’s Full Name and Email or Phone#
Example: Oski Lab Meeting – Oski Bear firstname.lastname@example.org
Space is limited, so please work with Kris Thompson to search for alternative options if your first-choice room/time/day of week is not available.
All recurring meetings expire at the end of each fiscal year in June. Meetings for the next fiscal year can be scheduled starting sometime in May. Authorized staff will be notified when the calendars are open for scheduling meetings for the next fiscal year.
After your meeting/event, please:
- Reset room according to original furniture layout
- Erase all chalkboards/whiteboards
- Remove all personal items
- Remove any excess trash
If you plan to serve alcohol:
University policy requires that for any event being held on campus where alcohol will be served, whether for sale or not, an application to serve alcoholic beverages be filled out and submitted to the UC Police Department (UCPD) for approval. The application must be received by UCPD at least seven working days prior to the event date, so please plan ahead.
Groups wishing to serve alcohol should complete the following steps in this order:
- complete the “contact information” and “event information” sections of the form in full
- confirm the source of funds for obtaining alcoholic beverages
- request signatures from Donna Hendrix for sponsor approval and from Cherry Chung for facility approval (DocuSign is preferred, but the paper process is also acceptable)
- submit the application to UCPD for final approval
- send a copy of the approved form to email@example.com
A completed and approved UCPD permit must be on display at the event where alcohol is being served. Events failing to complete or have the form on hand may be denied the serving of alcohol.