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This page documents the use of the QB3 Genomics user portal and Laboratory Information Management System (LIMS) for making and monitoring submissions.

Registration and Login

UC researchers or fund managers at all ten campuses need to send their name and institutional email address to cgrl@berkeley.edu to request an account.

All other researchers may self register through the portal.

Your username is the same as your institutional (e.g. @berkeley.edu) email address, except with the domain changed to @qb3genomics.edu. For example the username for channsoden@berkeley.edu would be channsoden@qb3genomics.edu.

Billing Accounts

In addition to entering your contact information on your user profile, you must create one or more billing accounts prior submission. You can give these billing accounts a helpful nickname and select which account to use for each submission. To create a billing account, go to the “Billing Accounts” page, then click the “New” button.

If paying using a UC Chartstring:

  1. Select “Internal Price” under the Billing Account Price Type.
  2. Provide the COMPLETE chartstring or speedtype you would like to use.
  3. Select or enter your fund manager under “Invoice Contact”.
    • Your fund manager will be required to approve every submission, so this step is essential.

If paying using a PO:

  1. Select “External Price” or “Affiliate Price” under the Billing Account Price Type.
  2. If you have a standing PO, you may enter that number now. Otherwise, leave this field blank and you can enter a PO for each submission after generating a quote.
  3. Enter an Invoice Contact for who should be contacted regarding payment.

If paying using a Credit Card

  1. Select “External Price” or “Affiliate Price” under the Billing Account Price Type.
  2. Check the box for “Credit Card Payment”.
  3. Enter an Invoice Contact for who should be contacted regarding payment.

Entering Invoice Contacts

  • First, search for your fund manager or payment person to see if they have already been entered.
  • When entering a new contact, make sure to select “Fund Manger/Billing Contact” as their record type.

Affiliate Pricing

The following labs are affiliates who qualify for our Affiliate Pricing:

  • Lawrence Berkeley National Lab
  • Lawrence Livermore National Lab
  • Los Alamos National Lab
  • Sandia National Lab
  • The Joint Genome Institute
  • Children’s Hospital of Oakland Research Institute
  • Mills College

Creating Submissions

Select “Create New Submission” to begin the guided submission process. Please read all instructions carefully, as proper and detailed information is essential to understanding your experimental requirements. You may contact Christopher Hann-Soden for advice in planning your experiment and selecting services.

You must complete your submission in a single session. Partial submissions cannot be completed at a later time.

A Sample Manifest will be created for your submission. Please print this manifest and include it with your samples whether you are shipping your samples or dropping them off personally.

Submissions using a UC Chartstring

After creating your submission, your fund manager (listed in your Billing Account) will receive an email requesting them to approve the use of the account. You may ship or drop off your samples immediately. QC only and small projects (<$500) will be done immediately, and will only require approval by a fund manager if we run into consistent problems with your billing information. Large projects (>$500) will not enter our work queue until the submission is approved by your fund manager.

Submissions using a PO

At the end of your submission creation a quote will be generated for you. Please use this quote to generate a PO. Once you have a PO, come back to the portal and view your submission in the “All Submissions” page and add your PO to the submission. You may ship or drop off your samples immediately. QC only and small projects (<$500) will be done immediately, and will only require approval by a fund manager if we run into consistent problems with your billing information. Large projects (>$500) will not enter our work queue until the submission is approved by your fund manager.

If you entered a standing PO in your Billing Account, this PO will be applied automatically and no further approval is required before we begin work.

Submissions using a Credit Card

No further approval is necessary. Your Invoice Contact will be contacted once work is complete to process the credit card payment.

Approving Submissions (For Fund Managers)

You will need to create an account on the submission portal to approve submissions. If you don’t already have one, email cgrl@berkeley.edu with your name, email address, and all PIs you manage funds for. You will then receive an email with your account details, and you can log in an review your profile.

Every time a researcher submits samples to us under an account with you listed as the fund manager you will receive an email notifying you that the submission is awaiting your approval. Simply follow the link to the submission in the email, and scroll down until you see the “Funding” section. Within these section, please review the following:
  • Billing Account/Fund: Click the link to view which account this will be charged to.
    • Confirm the Chartstring is correct.
  • Billing Account Price Type: Should always be “Internal Price” for submissions requiring your approval.
  • Fund Manager/Billing Contact: Should be your profile.
  • Order Approved by Fund Manager: Check this box if all information is correct.
    • Click the “edit” pencil next to the box.
    • Check the box.
    • Click “Save” below.

If your lab is making a great number of submissions, you can view all submissions awaiting approval under the Submissions tab. It might be helpful to sort by submission status to quickly locate all that are awaiting approval.